A Day in the Life of…a PA
A Day in the Life of PA to CEO, CFO & Directors, Sharon Hilton…
5.30- Alarm goes off… jump in the shower and get ready for work.
6.15- Check that hubby has gotten up for work and head downstairs to let the dog out/feed the bunnies.
6.30- Make the lunches whilst the hubby takes the dog out.
7.00- Get Oliver up for college and leave the house for work.
7.15- Arrive at the office and sign in on the First Aider sheet.
7.20- Head upstairs to my desk; open up Asif’s Office and feed the fish; log on to my PC.
7.30- Respond to all emails received overnight. People are asking if we have any vacancies- I direct them to the recruitment agencies.
– I book any other appointments into the diary for Asif (CEO), the Directors and Catherine, Head of Client Services.
– Re-arrange meetings and amend meeting room bookings as required.
– Re-confirm with Bill, from the Facilities team, that he has the vetting packs to drop off for one of our new campaigns.
9.00- Reception call- the post has arrived. I open/log it all, show Asif what’s come in today and pass it onto the relevant departments.
9.25- Order some new Specsavers eye vouchers and issue one to a TCC Advisor.
9.30- Advise our Risk & Compliance team that some CRB checks have come back for one of our new campaigns, and that they’re currently with HR.
– Advise two other campaigns to come and collect their post.
9.35- Respond to some external emails.
– Send Bill to get some news articles framed for Asif.
9.55- Transfer a call through to Asif’s office.
10.00- Set up some meetings for Asif with the Liverpool LEP (Local Enterprise Partnership), which he is Interim Vice Chair for, and respond to some email communication with the team.
10.30- Respond to some “Enquiries” emails requesting references for ex-employees.
11.00- Time for a coffee break- I pick up a cup of tea for Asif as well.
11.10- Catch up with Catherine to check travel arrangements for the offsite, new business meeting next week in London.
11.20- Head of Site, Kevin Horgan, calls to advise he’ll be heading over to Kingsgate and that he’ll be on his mobile- just in case we need him.
11.35- Andy, Account Manager, checks in as he’s passing. One of his clients will be visiting again soon- he’ll let me know so we can book it in the diary.
12.00- Lunch time – Chicken & Rice for lunch today, with a bit of sweet chilli sauce to spice things up!
12.20- Back from lunch. Respond to the emails that came in whilst I was away from the desk.
12.45- Ensure that everything is ready for the SMT (Senior Management Team) meeting, and that the Boardroom is open.
13.15- Interrupt Asif’s meeting to remind him that his next meeting is the SMT, due to start in 15 minutes.
13.30- SMT Meeting.
14.30- SMT meeting finishes; I head back to my desk to type up the actions/notes and distribute them to all attendees.
15.00- Arrange some time for Head of HR, Claire, to meet with Asif and the mentees over the coming weeks.
15.25- Grab a drink from the canteen before it closes, and catch up on any emails that have come in whilst I’ve been in the SMT meeting.
16.00- Confirm a business trip for Asif next week.
– Book hotel rooms for a client at the Jurys Inn Hotel, Liverpool.
16.15- Set some meetings up for Catherine with various people within the business.
17.00- Final check on my emails; accept some meeting invitations that have come through, and finish off any tasks before I leave for the day.
17.30- Say goodbye to Asif and log off my PC, before heading home for the night.
17.35- As I’m driving home, I call Mum and Dad to check that they are both OK – through the car kit, keeping it legal!
17.50- Arrive home to a very happy dog waiting for me at the door- who then leads me straight to the kitchen where his treats are!
18.00- Start the tea and then time to relax…